Deputy Clerk
Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices and prepare minute entries electronically. Review cases and reports for necessary actions. Keep judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as liaison between the Clerk's Office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations. Draft orders and judgments for the judge's approval including judgment and commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all order and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Create and process new cases in the court's electronic case management system. Open cases in case management system. Docket initial opening events. Sort, classify, and file case records. Receive and docket terminating documents. Retrieve files and make copies of records for court personnel, attorneys, and others. Prepare case file for tracking records. Prepare, ship, and retrieve records from the appropriate Federal Records Centers. Accept, review and process documents. Make summary entries on all documents and proceedings. Certify court documents and ensure data quality. Prepare deficiency worksheet/notice. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices, and filing requirements. Maintain integrity of the filing system by such means as monitoring proper access to records and maintaining timely and accurate filing of documents. Perform quality control on attorney-docketed entries. Check for prior or prohibited filing. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summons. Receive payments and issue receipts. Secure funds in cash register. Balance cash drawer at the end of the day. Prepare bank deposits and verification of deposit receipts. Assist public by answering filing questions, providing requested forms, and assisting with docket queries. Prepare correspondence regarding file inquiries, docket issues. Provide basic information to the public, bar and the court. At least one (1) year of specialized experience with one-year equivalent to work at a CL-24 is required. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. An associate or bachelor's degree as well as clerical/administrative experience in the legal field or prior federal judiciary experience are preferred. The ideal candidate is a self-directed, highly organized professional who is mature, responsible, and tactful; demonstrates initiative and the ability to exercise good judgment; is able to work harmoniously with a variety of staff at all levels of the organization; possesses excellent communication skills; understands the importance of confidentiality; and maintains a professional demeanor and appearance at all times.
Estimated Salary: $20 to $28 per hour based on qualifications.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$42,302 to $75,750 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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